Event & Production Coordinator

This job is available on Monday, Tuesday, Wednesday, Thursday, Friday



Companytheoccasions eventeur
Job StateKuala Lumpur
Working LocationNo Specific Location
Job FunctionFeatured, Management, VERIFIED
Job IndustryEvent / Exhibition
This company is willing to hireSingle Parent, Non-Malaysian

Job Description

Theoccasions Eventeur is an elite, full-service event production and design company. For over 13 years, Theoccasions Eventeur has flawlessly executed weddings, entertainments and destination events, as well as social parties and destination weddings, both locally and worldwide.
We are looking for someone passionate with events, social events and design to join our expanding team. You may find job scope as below:
(a) Book venues and negotiate fees with services provider.
(b) Prepare invitations and send out at appropriate time.
(c) Work with client to ensure all requests are met.
(d) Ensure day of event goes smoothly. (Planning & Production)
(e) Agreeing budgets and timescales with the client
(f) Researching venues, contacts and suppliers
(g) Negotiating prices with suppliers and contractors
(h) Booking venues, entertainment, equipment and supplies hiring
(i) Guests list management and handle client inquiry
(j) Coordinating & oversee work by contractors and report on variations to work orders (Transporter, sound & lighting, caterer, hotelier, entertainments…)
(k) Find solutions to any problems that arise concerning services
(l) Advise senior management on matters requiring their attention and implement their decisions
(m) Producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets);
(n) Overseeing the dismantling and removal of the event and clearing the venue efficiently;
(o) Post-event evaluation (including data entry and analysis and producing reports for event stakeholders).
(p) Works with standard and advanced spreadsheets, databases, and word processing software packages.
(q) Planning and scheduling events and ensuring timely completion.
(r) Maintain the security of confidential information.
(s) Producing complex and professional looking PowerPoint presentations.
(t) Manage the warehouse to ensure the stocks are well documented; inventory taking every three months;
(w) Travel to and work onsite at the meeting or event, overseeing logistics required for success;
(x) Identify, negotiate with external vendors;

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Job State
Working Location
No Specific Location
Job Function
Job Industry
This company is willing to hire